Bid Coordinator

Scope of job:

• Monitor the central bids team inbox and distribute information to pre-defined recipients
• Manage and maintain client vendor databases, ensuring relevant information is updated and compliant
• Manage client portals, updating company information and responding to opportunities
• Take ownership of the end-to-end bid process, overseeing all logistical and strategic aspects, from the go/no-go decision to contract award
• Contribute to planning, production and delivery of compliant, professionally produced proposals and presentations within customer-defined timeframes, focussing on compliance, quality and risk management.
• Comply with and endorse adherence to established bid processes and protocols throughout.
• Champion best practices in document management and version control
• Manage process and inputs from stakeholders, typically involving other bid team members, fee-earning consultants and support functions, focusing on the timely delivery of compliant, compelling and client-focused bids
• Steer process and contributors in planning, preparing and submission, driving compliance, quality and risk management
•  Adhere to quality standards in formatting and design
• Produce initial draft from precedent content for review and input by others
• Manage edits, iterations, and creation of graphics
• Ensure adherence to branding guidelines and corporate visual identity
• Proofreading and final production and compliance checks ahead of submission
• Housekeeping of bid material and repurposing content for future use as defined by the process

Qualifications required:

• Typically educated to degree level
• Accredited to APMP foundation level (or working towards

Experience required:

• 2+ years’ experience working in bids, marketing or business development, ideally in construction, consulting or professional services
• Excellent project management and organisational skills
• Advanced user of Microsoft Word and PowerPoint; familiarity with Adobe Suite is preferred
•  Proficient user of SharePoint for collaboration, including version control and knowledge management

Technical competencies:

• Delivery of compliant, professionally produced proposals within client-defined timeframes
• Co-ordinate and review/edit proposal input from a variety of stakeholders
• Maintain adherence to company branding and corporate visual identity
• Strong written English language skills
•  Excellent attention to detail

Behavioural competencies:

• Strong time management/prioritisation skills
• Good networking skills
• Excellent communication skills
• Ability to multitask and manage several bids simultaneously
• Flexible approach to workload and working hours
•  Comfortable working both independently and as part of a team